This policy is part of the provisions of the Act respecting the distribution of financial products and services with respect to the handling of complaints and the settlement of disputes.
The purpose of this policy is to provide a fair and free process for all complaints received by Panda7 Inc., hereinafter referred to as \the firm\. It aims in particular to supervise the reception of a complaint, the transmission of an acknowledgment of receipt, the constitution of a file of complaint, the transmission to the Authority of the financial markets (\the Authority\).
2.1 - The person responsible for the application of this policy in our office is Noel El-Feghali.
2.2 - As person in charge of the application of the policy, this person acts as a sponsor with the AMF and sees to the training of the personnel and to transmit to him the relevant information with a view to a correct application of this policy.
2.3 - The manager also has the following functions:
3.1 - For the purpose of this policy, this complaint must state one of the following three elements:
3.2 - A complaint does not constitute the first manifestation of dissatisfaction or the informal approach of a consumer to correct a particular problem that can be resolved by one of the firm's areas of operation.
4.1 - Consumers wishing to file a complaint must do so by e-mail at the following address: firstname.lastname@example.org or by mail at the following address: 1955 Ch. De La Côte De Liesse Suite 201, Saint-Laurent, QC, H4N 3A8
4.2 - Any broker or employee of the firm who is seized of a complaint must refer it, as soon as it is received, to his immediate superior, if not to the person responsible for the application of this policy.
4.3 - The responsible person acknowledges receipt of the complaint within 5 working days. The acknowledgment of receipt must contain the following information:
5.1 - Any complaint received must be the subject of a separate file opening.
5.2 - The file must include the following elements:
6.1 - Upon receipt of a complaint, the person identified in paragraph 4.2, his / her immediate supervisor and the complaint manager shall conduct an investigation.
6.2 - The complaint must be processed within 15 working days after receipt of all necessary information.
6.3 - At the end of the investigation, the manager shall forward to the complainant the final written and reasoned response of the firm.
7.1 - When the complainant is not satisfied with the examination of his complaint by the firm or the result of this examination, he can ask the firm to transfer his complaint file to the AMF.
7.2 - This right can be exercised by the complainant only after the expiry of the 15 working days deadline for obtaining a final answer or at the latest 1 year after this answer.
7.3 - The file transferred to the AMF consists of all the documents relating to the complaint file.
8.1 - The firm establishes a complaints register for the purpose of applying this policy. Its update is the responsibility of the responsible person.
8.2 - Must be registered in this register, any complaint formulated and corresponding to the definition of article 3.